Join a Committee


Join A Committee

If you’d like to get involved but the stage just isn’t your “thing” then check out some of our committees!  If one of these “things” seems up your alley, give us a call!

(870)935-2726

Duties of Committees

Governance
1. to ensure adequate and appropriate policies and procedures are in place and to monitor them on a regular basis;
2. to plan for the Annual Meeting;
3. review by-laws and policy manual, and recommend any changes to the membership;
4. to ensure insurance coverage is adequate (types, coverage, etc.);
5. to ensure that the organization is in compliance with all tax laws (sales, income, payroll, etc.);
6. review Board’s structure, approve changes, and prepare necessary by-law amendments;
7. to address all applicable situations that arise which require the attention of the committee

Personnel
1. to make a formal recommendation to the finance committee regarding E.D. raises
2. to identify applicable HR laws and policies and ensure they are being followed;
3. support and participate with the Board Chair in the evaluating the Executive Director;
4. To analyze current Employee Manual
5. To establish a policy that differentiates the duties of the Executive Director and the Committee regarding personnel
6. To ensure that job descriptions exist for every employee, and that they are current
7. To establish a grievance policy and then to serve as an authority in the event of allegations of abuse
8. To establish a succession plan for all senior level positions
9. To recommend and approve training opportunities/continuing education to strengthen current staff
10. to address all applicable situations that arise which require the attention of the committee regarding staffing
Finance/Audit
1. to prevent any perception of fiscal mismanagement or wrongdoing on the part of the FOA staff;
2. to oversee and assist in ensuring proper financial policies and procedures are in place;
3. to assist in annual budgetary planning;
4. to oversee budget to actual expenses and income;
5. to make financial recommendations — i.e. transferring savings funds to higher yield accounts;
6. to ensure that The Foundation of Arts acts as a good steward of donations;
7. to oversee annual audit and ensure that all federal mandates are in compliance;
8. to address all applicable situations that arise which require the attention of committee

Nominating
1. to recruit community members who could potentially serve as future board members;
2. to monitor and ensure adequate policies and procedures are in place and followed regarding keeping the board adequately staffed – especially when someone unexpectedly resigns or is removed;
3. to ensure and monitor that a “balanced and representative” board exists at all times by examining the constituents represented by The Foundation of Arts, as well as business and leadership communities;
4. to address all applicable situations that arise which require the attention of the committee
Facilities/Grounds
1. to monitor current facilities/grounds and make recommendations regarding upkeep, expansion, renovation, etc.;
2. to ensure facilities are in compliance with all applicable laws and regulations;
3. to monitor existing real property leases and negotiate extensions/new leases, and
4. when appropriate to guide The Foundation of Arts into a new performing arts facility
5. To work with the City’s Auditorium Commission to ensure adequate upkeep and beautification of The Forum

Community Development
Duties of this committee shall be general in nature as applicable to the following, and as the need arises to address one of these with more attention, temporary subcommittees may be assigned, if needed

1. to strengthen the volunteer workforce of The Foundation of Arts; 2) to build and maintain a large pool of volunteers; 3) to plan and implement a system for recognition and appreciation; 4) to plan and implement a system of training; 5) to find and utilize as many volunteer resources (Dept of Volunteerism, philanthropy groups, etc.) as are necessary for the betterment of The Foundation of Arts; 6) to recruit new volunteers; 7) to create evaluation system that would allow volunteers to rate their involvement, our processes, etc.;

2. to oversee and assist Development in analysis of current trends in giving; 2) to oversee and assist in planning adequate fund raisers to meet the income requirements of the annual budget; 3) to oversee and assist in proper planning and set-up of new programs; 4) to oversee and assist in ensuring adequate and proper policies are in place; 5) to assist with follow-up phone calls and “thank you’s” to donors; 6) to assist in planning, defining, and securing sponsorship of shows and programming;.
1) To generate and execute ideas for fund raising events; 2) to generate and execute     ideas for corporate donations (defined as anything other than individual donations)
1) to cultivate individual donations; 2) to enhance membership “rewards;” 3) to design the annual Fund Drive Brochure
1) to assist in the advertising and promotion of the organization (and its specific programs) in the community; 2) to form speaker’s bureau; 3) to spread the word about events and activities; 4) to encourage participation in events and activities
3. to assist in approving the season of community theatre production titles; 2) to monitor and ensure that adequate policies/procedures are in place; 3) to oversee and assist in evaluating the success and sustainability of current programs and events; 4) analyze and assess admission prices; 5) create adequate participation and exit surveys; 6) to evaluate suggestions and new program ideas that are presented by community;
4. to assist, with a subcommittee, with processes in The Art Center:
1) to oversee and assist the Education Programs Manager in analysis of current trends in TAC; 2) to oversee and assist in planning adequate educational course offerings; 3) to oversee and assist in proper planning and set-up of new programs; 4) to oversee and assist in ensuring adequate and proper policies are in place; 5) to oversee and assist in creating adequate exit surveys; 6) to serve as Tuition Waiver Screening Committee as needed; 7) assess and analyze tuition prices; and 9) to address all applicable situations that arise which require the attention of the committee.

The Guild
The guild is a hospitality committee created to serve especially at Special Invitation Nights or other FOA events. Members of the guild serve as official FOA hosts.